JANUARY
EASTERN SHORE ASSOCIATION OF REALTORS
SECRETARY REPORT
Monthly Board Meeting January 19, 2006
10:00 a.m. Shore Financial Services Onley, Virginia
Board Members:
John Anderson, Eugene (Andy) Mason, Wilford Lynch, Christine Ross, Robert North, Melody Scalley, Jane Bulette, Christine Murphy, Frank Thomas, Laura Flournoy, AE, and Reverend Broad.
I. President Robert North called the meeting to order at 9:55 a.m.
II. Reverend Broad gave the invocation.
III. A copy of the November 21, 2005, Secretary’s report, which was also posted on the internet, was given to each Board member. It was MOVED, SECONDED AND VOTED to approve the minutes.
IV. Treasurer’s Report, indicating that subject to audit, there was a negative balance of $7,081.22 as of December 31, 2005. The net income for the year from January 1, 2005 to December 31, 2005, was $11,852.17. It was MOVED, SECONDED AND VOTED to approve the Treasurer’s Report .
V. The BOARD was informed that Joyce Reed had resigned as Director during the holidays. Don Forbes was nominated to fill the position left vacant until the November elections. There was a discussion by the Board members as to bylaws and various suggestions. A MOTION to let the members suggest names of those who they would like to fill the vacancy was MADE, SECONDED AND APPROVED.
VI. Andrew Glenn was presented a plaque from the Board. Robert North then introduced Kit Hale, President of VAR.
VII. Kit Hale gave a speech and then he asked the incoming Board members to stand, John Anderson, Eugene (Andy) Mason, Christine Ross, Christine Murphy, Frank Thomas, along with Jane Bulette, Melody Scalley, and Wilford Lynch. All Board members raised their right hands and were sworn in by Kit Hale. Andy Glenn then presented new President John Anderson a gift with well wishes. John Anderson thanked Andy Glenn for the gift and indicated he was looking forward to a new good year.
VIII. The new President introduced Scott Brunner, CEO of the VAR.
IX. Scott Brunner gave his presentation on "Behaving Like Leaders."
X. New Business:
The A.E. requested that the Association look into obtaining a business credit card due to occasions where the Board members and the AE are required to travel and book hotel reservations, and mail order office supplies. A MOTION to do a preliminary investigation into a business credit card and report back to the Board at the next Board meeting, was MADE, SECONDED AND CARRIED.
THE A.E. informed the Board of the VAR Professional Standards Classes stated Board members are highly encouraged to attend this training, at no cost to the members, and that she had provided the Board with dates and contact information. She indicated that the Board needed to fulfill the obligations to maintain a professional standards process so we are able to enforce the Code of Ethics. Also the Board needs to be able to provide mediation and arbitration panels for our association.
The A.E. indicated that the February Board meeting has been changed to Thursday the 9th, to allow as many members as possible to attend the VAR’s Legislative Conference in Richmond. The Board was also told about learning opportunities for continuing education, Association leadership classes, and course sessions regarding legal issues and topics for Association Executives. The A.E. indicated she would like to attend the February 9 and 10th, VAR Legislative Conference. The Board MOVED, SECONDED AND VOTED to approve.
The A.E. was asked to report the names to the Board of the companies who have not paid their dues to date. She has spoken with all of these companies, and all have indicated that they would have checks in the mail to the Association by the end of this week. Those names were Adams Real Estate, Beach-New Virginia Beach, Bay Creek, Blue Heron Realty, Brundley Corolla (North Carolina), Chesapeake Bay, Coastal Realty, Coldwell Banker-Residential (all), East Shore Realty has paid half, Eastern Shore Properties, Holland Realty, Island Properties, Lewin & Carr, Long & Fosters, Parr Properties, Sea Shores Realty, Shore Property, Wells Fargo, and the appraisers were Allstate, and O’Keef. A discussion dealing with payment of dues followed. Our Bylaws state that in Companies that belong to the Association, all agents with that company must also belong to the Association. Article IV. Section 4. of the Bylaws deals with primary and secondary realtors. All agents must belong to the ESAR if in our "Association" map area (VAR area.) It was MOVED SECONDED AND VOTED that as of February 1, 2006, any company whos dues were not paid in full would result in the loss of MLS.
The A.E. was asked to get with Scott Brunner to see if the Road Show would be able to come to the Eastern Shore and report back to the Board.
The Board was notified that there was a warrant in debt served on the Association by John M. Bowden with a court date of January 9, 2006.The ESAR attorney was incorrectly stated so there was a new court date set for January 26, 2006. The ESAR attorney will appear for the Association. There was a discussion as to the amount of the warrant in debt, which was $1,295.00, and what the warrant was for. There was a request for a copy of the warrant to be given to the Board members.
Directors asked if the new contract with Laura Flournoy, AE, had been signed yet. There was an indication it had not yet been signed, and requested that it should be placed under "New Business" in the February Board meeting.
XI. The January 19, 2006, Board meeting was adjourned by President John Anderson at 10:56 a.m.
Respectfully submitted, Christine N. Ross, Secretary January 20, 2006
FEBRUARY
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting February 23, 2006
10:00 a.m. Eastern Shore of Virginia Chamber of Commerce Melfa, Virginia
Board Members:
John Anderson, Eugene (Andy) Mason, Wilford Lynch, Christine Ross, Melody Scalley, and Laura Flournoy, AE. Robert North and Frank Thomas joined the meeting a little later.
I. President John Anderson called the meeting to order at 10:05 a.m.
II. A copy of the January 19, Secretary’s report, which was also posted on Navica, was given to each Board member, Christine Ross asked the BOARD to please read over the report. It was MOVED, SECONDED AND VOTED to approve the minutes.
III. Wilford Lynch read the Treasurer’s Report, indicating that subject to audit, there was a positive balance of $127,037.36 as of January 31, 2006. Laura Flournoy indicated that the Board would have to send off to NAR $19,136.67 for 225 members, and $27,392.00 to VAR for 252 members, and 4 new members. It was MOVED, SECONDED AND VOTED to approve the Treasurer’s Report.
IV. Old Business
John Anderson indicated that there were four nominations to replace the Director that had resigned and they were Donald Forbes, Meg Adams, George Ann Way, and Sheryl Anthony. John Anderson asked that Laura Flournoy send out another announcement per Navica to asking for nominations and those nominated would be voted on at a later date.
Eugene (Andy) Mason informed the BOARD that Shore Bank had agreed to give the ESAR a credit card with a $10,000.00 limit for pre-approved purchases. There would be a $35.00 yearly fee charge by Shore Bank, but it will be waived each time.
John Anderson indicated that the Officers of the BOARD, John Anderson, Eugene (Andy) Mason, Wilford Lynch, and Christine Ross had signed the signature card for the checking account.
Laura Flournoy presented to the BOARD information regarding lock boxes such as lease vs. purchase options from several companies. The BOARD had a lengthy discussion regarding the lock boxes. Laura Flournoy indicated that Supra representative could not come here for a presentation to the Board so she had an appointment to meet him at 2:00 p.m. at the NorfolkAirport. The BOARD decided to let Frank Thomas and Robert North try and get in touch with another representative from Supra to see if they could obtain more information, or have the Supra representative come to the June General Membership meeting for a demonstration and see what the cost would be.
Laura Flournoy thanked the BOARD for letting her participate in the VAR’s Legislative conference. Laura informed the Board of the hot issues at the conference and they were (1.) The Office of the Controller of Currency (OCC), (2.) the increase of the Grantor’s tax by 300%, and (3.) the VAR’s strategic plan which was presented to the Delegate Body. Laura also said she had attended all the AE Counsel meetings and listened to many different topics.
Robert North apologized for any misunderstandings regarding the AE contract. It was previously voted by the 2005 BOARD that the contract would run for 2 years. There was a discussion regarding the AE contract.
V. New Business
Laura Flournoy received 1 of 3 scholarships from the State for the Reno A.E. Institute. The award is $1,250.00. The ESAR will be reimbursed for the trip when Laura submits an expense report.
Laura Flournoy indicated she had spoken with Bill Parr regarding a new ordinance being constructed by the Northampton County Planning Commission Chair. The plan asks for a 100 foot buffer along all roads that have subdivisions. This ends up being a lot of land that turns out to be un-useable for its owners. Laura handed out a sheet which stated the ordinance. The BOARD held a lengthy discussion and it was decided that there should be 3 committees each with 3 members, 1 for AccomackCounty, 1 for the Chincoteague area, and 1 for NorthamptonCounty. Melody Scalley was asked to look for ESAR members who would like to be on the committee to attend the various meetings to present the ESAR’s views on these important issues for Northampton County, Christine Murphy was asked to handle the Chincoteague area, and Eugene (Andy) Mason was asked to handle the Accomack County area. These members are to report back to the BOARD of the availability of ESAR members who would be willing to be on these committees at the next monthly Board meeting.
Laura Flournoy indicated that our bylaws speak of a membership committee to review new applications. The BOARD was given a handout from Dan Hanrahan of NAR. There was a discussion by the BOARD and then a MOTION was made, SECONDED, AND VOTED on to take this bylaw change to the June General Membership meeting.
Laura Flournoy then informed the Board that she will be traveling on March 1st to view Patty Warner’s new agent training class and our first class will be held on March 24th at the Chamber of Commerce.
John Anderson gave the MLS Committee Report. He indicated that the MLS Committee voted unanimously to raise the dues from $15.00 per month to run the MLS to $20.00 per month, and that the BOARD had 30 days to vote on the MLS Committee’s recommendation. Laura Flournoy indicated that she had contacted other AE’s and that they were paying $13.00-$15.00 per member and charging their members $20.00-$30.00 each. There was a MOTION made, SECONDED and VOTED 6-1 to increase the fee from $15.00 to $20.00 per member.
Laura Flournoy indicated to the Board that her office expenses for the ink jet cartridges have been well over $200.00 per month. She gave the Board estimates from two local companies to purchase a new copier. The BOARD had a lengthy discussion concerning lease vs. purchase and it was decided to get more quotes (also from Xerox).
Eugene (Andy) Mason presented to the Board a draft Policy Manual that he had drafted with help from Scott Brenner. He asked the Board members to look over the Policy Manual and the Board will discuss this issue at a future date.
Eugene (Andy) Mason has been working on the Education/Scholarship grants and he has emailed that to Scott Brenner who will look those over before they are sent off.
Frank Thomas indicated his correct email address is .
Laura Flournoy indicated there’s a class on March 7th at Shore Financial Services and lunch will be provided for the Board members. The next Board meeting is March 16th at the Chamber of Commerce.
VI. The February 23, Board meeting was adjourned by President John Anderson at 12:00 p.m.
Respectfully submitted, Christine N. Ross, Secretary February 28, 2006
MARCH
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting March 16, 2006
10:00 a.m. Eastern Shore of Virginia Chamber of Commerce Melfa, Virginia
Board Members:
John Anderson, Wilford Lynch, Christine Ross, Robert North, Frank Thomas, Jane Bulette, and Laura Flournoy, AE.
I. President John Anderson called the meeting to order at 10:05 a.m.
II. A copy of the February 23, 2006, Secretary’s report, which was also posted on Navica, was given to each Board member, Christine Ross asked the BOARD to please read over the report. It was MOVED, SECONDED AND VOTED to approve the minutes.
III. Wilford Lynch read the Treasurer’s Report, indicating that subject to audit, there was a positive balance of $76,843.88 as of February 28, 2006. It was MOVED, SECONDED AND VOTED to approve the Treasurer’s Report.
IV. Old Business
John Anderson indicated that there were two nominations to replace the Director that had resigned and they were Meg Adams and George Ann Way. George Ann Way was unable to attend the meeting due to a prior appointment, but the Board had a letter and her resume on hand for review. The Board went into Executive Session and discussed the two nominations and George Ann Way was elected to fill the interim Board position until the next elections.
Laura Flournoy led the Board in a discussion concerning the copier price quotes she had received. John Anderson asked Laura Flournoy to put a note out to all members asking for them to send their comments and suggestions to Laura Flournoy concerning the new copier issue. It was MOVED, SECONDED AND VOTED to move the copier matter to the June General Membership meeting.
John Anderson then introduced William M. McClenny, Jr. and his wife Victoria L. Morgan of Eastern Shore Medication Service. Mr. McClenny and Mrs. Morgan gave a presentation to the Board concerning their services and they then answered questions and gave out business cards and flyers.
Laura Flournoy led the Board in a discussion about a letter she received from Daniel M. Hanrahan, of NAR, concerning AOR’s and the MLS. There was a lengthy discussion and it was decided that John Anderson and Frank Thomas would talk to those in the Richmond area and with Coastal Realty. Jane Bulette will call Patty Terrell and Christine Ross is to talk with Raine concerning their handling of AOR’s and all were to report back to the Board at a later date.
Laura Flournoy informed the Board the some members wanted to change the posting of the Board’s minutes. There was a discussion and then a MOTION was made, SECONDED AND VOTED to post the unapproved minutes on the Navica website, and that the Board’s meetings are to be taped with a tape recorder to be provided by the ESAR, which tape is to be kept for thirty (30) days for any member wishing to listen to the tape, after the thirty (30) days the tape will be destroyed. The secretary is to just type the minutes with attendance information, motions made, and any pertinent information only.
V. New Business
John Anderson introduced Bill Parr of Parr Properties to those present and Mr. Parr talked about the issues concerning real estate agents and the real estate issues in our area such as affordable housing and the zoning issues in both counties. There was a discussion and Mr. Parr was asked to speak at the June General Membership meeting.
John Anderson led a discussion concerning Melody Scalley’s letter and the request for Affordable Housing Study Funds from NAR for NorthamptonCounty. John Anderson will make some calls to see about Affordable Housing Study Funds for both counties and it was decided that the Board should see the proposal before making its decision, and that Melody Scalley could email it to the Board members because time was of the essence as to NorthamptonCounty.
Laura Flournoy led the Board in a MLS rule changes and the Board MOVED, SECONDED AND VOTED to amend Section 6A. to read "Section 6A. - For primary or secondary members of The Eastern Shore Association of Realtors a monthly user fee will be charged for each user." There was a discussion as to Section 14.5 of the MLS rules and a MOTION was MADE, SECONDED AND VOTED to amend Section 14.5 MISCELLANEOUS: to read Section 14.5 MISCELLANEOUS: ESAR Board of Directors have the right to set the fees."
Laura Flournoy gave to each Board member a list of all the new members and the offices they are with for the years 2005 and 2006.
Jane Bulette presented to the Board a layout of an office that is available for rent for $400 per month to be used as the new ESAR office. The property is located on Market Street in Onancock, Virginia, and the Board was encouraged to take a tour of the property. There was a discussion and it was MOVED, SECONDED AND VOTED to pursue a 2-3 year lease for this property because time is of the essence as other renters are interested in this property.
Frank Thomas informed the Board that George Hill of GE Supra would be able to give a presentation to the Board and General Membership concerning the keyless lock boxes on March 22, 2006, at 10:00 a.m. with the meeting place to be decided in the next few days. Laura Flournoy will put notice of the meeting date, place and time on the calendar and notify members to attend.
VI. The March 16, 2006 Board meeting was adjourned by President John Anderson at 12:18 p.m.
Respectfully submitted, Christine N. Ross, Secretary March 17, 2006
APRIL
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting April 20, 2006
10:00 a.m. Eastern Shore of Virginia Chamber of Commerce Melfa, Virginia
Board Members:
Eugene (Andy) Mason, Christine Ross, Robert North, Frank Thomas, Jane Bulette, Melody Scalley, and Laura Flournoy, AE.
I. Vice-President Eugene (Andy) Mason called the meeting to order at 10:04 a.m.
II. A copy of the March 16, 2006, Secretary’s report, which was also posted on Navica, was given to each Board member. Christine Ross asked the BOARD to please read over the report and indicated that there was a misspelled word on page 2, fourth line down, which needed to be changed from "Medication" to "Mediation. It was MOVED, SECONDED AND VOTED to approve the minutes with the noted change.
III. Laura Flournoy read the Treasurer’s Report, indicating that subject to audit, there was a positive balance of $81,785.56 as of April 19, 2006. There was a lengthy discussion concerning some items on the Treasurer’s Report. There was a MOTION made to table the report discussions until the next month to gather more information, it was SECONDED AND VOTED FOUR (4) TO ONE (1) to approve to table the Treasurer’s Report until the next months Board meeting.
IV. Old Business
Laura Flournoy indicated that the ESAR Office will be moving next Friday, April 28, 2006, to the new office in Onancock. Greenbush Movers will be helping in the move at the rate of $100.00 per hour and should take 2-3 hours. The phone numbers will stay the same and the phone and electric will be hooked up by next Friday. Anyone who would like to help is welcome to do so.
V. New Business
Melody Scalley informed the Board that the forms were completed for the NAR Fair Housing grant request which will take 60 days before we hear back from NAR. The grant will be in the amount of $4,000.00, which will be used towards affordable housing.
Jane Bulette informed the Board that the MLS Committee met on April 12, 2006, and there were 4 things which the Board needed to be informed of.
1. The MLS Committee needed to ask the Board to appoint 2 more members to the MLS committee. The names given were Gloria Chandler, Cindy Price-Gillette, and Winston Custis. It was MOVED, SECONDED AND VOTED to appoint Gloria Chandler and Cindy Price-Gillette to the MLS committee, with Winston Custis as an alternative if either cannot serve.
2. The MLS Committee also informed the Board that as of May 1, 2006, the MLS committee requests the ESAR Board to start imposing fines to those agents who do not correctly fill in the MLS required fields (those in red). The first incident will result in a fine of $100.00, the second offense will be a $300.00 fine, and the third offense will result in a $500.00 fine. There was a MOTION made, SECONDED AND VOTED that as of May 1, 2006, any agent who does not correctly fill in the required (red) fields on the MLS, that agent will be fined with a first offense resulting in a fine of $100.00, second offense will be a $300.00 fine, and a third offense will be a $500.00 fine.
3. The MLS Committee also indicated that due to the large amounts of paper and time concerning the faxed listing agreements, the Committee recommends to the Board that the MLS Rules and Regulations be changed as of May 1, 2006, that agents will no longer be required to fax the first and third pages of the listings agreements to the AE at the ESAR Board office. After May 1, 2006, if the AE calls the listing office for a listing agreement, the listing office will have thirty (30) minutes to fax the listing agreement to the AE, if the listing is not faxed to the AE within the time limit there will be a $1,000.00 fine imposed. There was a MOTION MADE, and SECONDED that agents will no longer be required to fax the first and third pages of the listings agreements to the AE at the ESAR Board office. After May 1, 2006, if the AE calls the listing office for a listing agreement, the listing office will have thirty (30) minutes to fax the listing agreement to the AE, if the listing is not faxed to the AE within the time limit there will be a $1,000.00 fine imposed. There followed a discussion, then there was a MOTION TO AMEND the previous motion to change the $1,000.00 fine to $100.00 for the first offense, $300.00 for the second offense, and $500.00 fine for the third offense, SECONDED AND APPROVED.
4. Jane Bulette informed the Board that Navica will be able to put our ESAR website on Navica for $99.00 per year with 100's of web hits, and that it should be a good advertising tool. There was a MOTION MADE, SECONDED AND VOTED to send Navica $99.00 for a one year trial period for the search engine optimization.
There was a discussion as to names for the Government & Political Affairs Committee, which are for NorthamptonCounty, Bill Parr, Phyllis Ward, Ralph Dodd, and Lynn Foley. For AccomackCounty, Toni Trepanier, and for Chincoteague, Angie Able and Cindy Price-Gillette. There was a MOTION MADE, SECONDED AND VOTED to appoint those named above to the Government & Political Affairs Committee with Bill Parr as the Chairman, and that the new Government & Political Affairs Committee will come up with a job description and bring it back to the Board at a later date.
Laura Flournoy informed the Board that she had a great time at the AE Institute, and gained a lot a new information for the MLS Rules and Regulations. She has gathered up her receipts and will submit them for the scholarship she received. She also informed the Board she obtained the designation and passed her Certified Professional Standards Test.
Laura Flournoy informed the Board that NAR has sent her a survey concerning the hurricane season and she had filled it in and forwarded it back to them. Also she had received some information on the Pandemic Flu. There was a discussion as to what position the ESAR should take with regards to these issues. There was a MOTION MADE, SECONDED AND VOTED to have Robert North and Laura Flournoy prepare a press release and ribbon cutting ceremony for the opening of the new ESAR office to bring the advertisement back to the Board at the May 18, 2006 Board meeting.
Laura Flournoy said she had received a letter concerning investment property exchange course concerning tax free 1031 exchanges. There was a MOTION MADE, SECONDED AND VOTED to schedule a class for the tax free 1031 exchange class if the VAR will give the agents attending a continuing education credit.
Laura Flournoy informed with Board that she had received for the ESAR the pamphlet and applications concerning the Board’s E&O/D&O insurance. Eugene (Andy) Mason indicated he would look it over and get some quotes and report back to the Board at the next Board meeting.
Christine Ross asked the Board for a new tape recorder for the ESAR. There was a MOTION MADE, SECONDED AND VOTED to allow Christine Ross to purchase a new tape recorder with 3 mikes or one which is highly sensitive.
VI. The April 20, 2006 Board meeting was adjourned by Vice-President Eugene (Andy) Mason at 11:45 a.m.
Respectfully submitted, Christine N. Ross, Secretary April 21, 2006
JUNE
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting May 18, 2006
10:00 a.m. Eastern Shore Association of Realtors Office Onancock, Virginia
Board Members:
Eugene (Andy) Mason, Wilford Lynch, Christine Ross, Frank Thomas, Jane Bulette, Melody Scalley, George Ann Way and Laura Flournoy, AE.
I. Vice-President Eugene (Andy) Mason called the meeting to order at 10:14 a.m.
II. A copy of the April 20, 2006, Secretary’s report, was given to each Board member. Christine Ross asked the BOARD to please read over the report. There was a MOTION made to amend the April 20, 2006, minutes to add John Anderson’s name as an excused absence, and to add George Ann Way’s name as one of the Board Members who was present as she had arrived a little late. It was MOVED, SECONDED AND VOTED to approve the minutes with the noted changes.
III. Wilford Lynch read the Treasurer’s Report for April which was tabled from the April Board Meeting, and there was a discussion concerning that report. There was a MOTION made, SECONDED AND VOTED to approve the April Treasurer’s Report as read.
IV. Wilford Lynch read the Treasurer’s Report and indicated there was a positive balance in checking of $50,677.98, and in savings of $20,780.44 as of May 17, 2006. There was a lengthy discussion concerning the checking and savings accounts, and it was decided that the AE is to provide to the Board a report of the next six (6) months of expenses for ESAR to help the Board with the budget. There was a MOTION made, SECONDED AND VOTED to approve the May Treasurer’s Report as read
V. Old Business
Laura Flournoy indicated that the Navica Search Engine Optimization Report was still being worked on by Navica. There was a discussion about the ESAR needing to appointment a Website/Internet Development Committee. There was a MOTION made to have Keith Koerner chair that committee as he had indicated to an ESAR Board Member he would be willing to do so. No further action was taken until Navica has the Search Engine Optimization Report ready.
There was a discussion as to excuses and not excused absences by the members of the ESAR Board. There was a MOTION made, SECONDED AND VOTED that John Anderson and Robert North were excused from the May Board Meeting, and that Christine Murphy was not excused from the May Board meeting.
Laura Flournoy read the proposed Press Release prepared by Robert North and the Board indicated that it sounded good with one change to add Christine Ross’s name as Secretary.
Christine Ross passed around a printout from Office Depot for a Sony
M-100MC Micro Cassette Recorder to be purchased for the ESAR. There was a MOTION made, SECONDED AND VOTED to have Christine Ross purchase the recorder for the ESAR.
VI. New Business
Martha Parks informed the Board of some items the MLS Committee has discussed at its meetings.
1. Users doing a history search of a property, the best way to do this was to put the street name and number in with an asterisk (*) after it. This will bring up all the years of history available in our MLS.
2. Section 1.6A of the MLS Rules and Regulations needed to be amended. There was a MOTION made, SECONDED AND VOTED to amend the MLS Rules and Regulations Section 1.6A PROHIBITED LISTING INFORMATION: Excluding the private remarks section, there will be no reference in the remark section or any media of the MLS of company name, agent name, web address, phone numbers, or e-mail addresses.
3. The MLS Committee had voted at it last meeting to change Section 9.3B of the MLS Rules and Regulations. The first time fine is $100.00 as stated in the Rules and Regulations of MLS Section 9.3B. When issuing a fee the AE will notify the office and agent stating a fine has been imposed, then mail a bill and a copy of the violation by certified mail. The offender then has three (3) days to fix the violation from the call date, or a second fine of $300.00 will be issued. Additional offenses are billed at $500.00 each for the original violation. Offenders are also billed for their mailing costs. There as a MOTION made, SECONDED AND VOTED to amend the MLS Rules and Regulations Section 9.3B as stated above.
4. Christine Murphy has requested that a change be made to the way the sales are recorded on the Navica MLS website. There was a lengthy discussion concerning this issue and there was a MOTION made, SECONDED AND VOTED to follow the MLS Committee’s rules and regulations concerning the posting of sales.
5. The MLS Committee was to look into the matter concerning Sellers who sign Exclusive or Co-Exclusive Listings, and they do not wish to place their property on the MLS. There was a MOTION made, SECONDED AND VOTED to change the MLS Rules and Regulations that if a Seller signs an Exclusive or Co-Exclusive Listing, the listing agent is to fax the whole listing agreement to the AE showing that the owner does not wish to have the listing agent place the property on the MLS.
6. There was a discussion concerning "Exclusive" signs on the top of the real estate company for sale signs placed in yards. Martha Parks will check into how REIN handles this and discuss it with the MLS Committee and report back to the ESAR at a later date.
7. It was decided that the AE will get a new MLS packet with the changes made so far to the Brokers at the June General Membership meeting.
Laura Flournoy read the Government Affairs Committee Meeting report of May 16, 2006, to the ESAR Board members. She indicated that Chairman Bill Parr will speak at the June General Membership meeting concerning this committee and the issues facing both Counties.
Laura Flournoy indicated that she had prepared an estimate of the cost for her to attend the VAR Convention at Homestead which would be around $1,750.00. There was a discussion and she was asked to find out if any VAR funds were available to the ESAR for her to attend. There was a MOTION made, SECONDED AND VOTED to approve Laura Flournoy to attend the Homestead Convention with or without VAR funds.
Melody Scalley led a discussion concerning the need for the ESAR to appoint a Internet Voting Committee.
Eugene (Andy) Mason informed the Board that he had asked for quotes to have a new ESAR office sign made, and that the quote was $326.10. There was a MOTION made, SECONDED AND VOTED to approve the payment of $326.10 for the new ESAR office sign.
There will be a press release and picture taken in front of the new ESAR office when the sign is complete.
VII. The May 18, 2006 Board meeting was adjourned by Vice-President Eugene (Andy) Mason at 12:14 p.m.
Respectfully submitted, Christine N. Ross, Secretary May 23, 2006
JUNE
EASTERN SHORE ASSOCIATION OF REALTORS
SECRETARY REPORT Monthly Board Meeting
June 15, 2006
10:00 a.m. Shore Financial Services Onley, Virginia
Board Members:
John Anderson, Eugene (Andy) Mason, Wilford Lynch, Christine Ross, Robert North, Jane Bulette, Melody Scalley, George Ann Way and Laura Flournoy, AE.
Excused: Frank Thomas & Christine Caton-Murphy
I. President John Anderson called the meeting to order at 10:15 a.m.
II. A copy of the May 18, 2006, Secretary’s report, which was also posted on Navica, was given to each Board member. Christine Ross asked the BOARD to please read over the report. It was MOVED, SECONDED AND VOTED to approve the minutes.
III. Wilford Lynch read the Treasurer’s Report for May and indicated there was a negative balance of $3,190.84 due to the fact that some items had not yet come in. The good news was that the Accountant, Treasurer and other members were in the process of working on a two year plan. There was a MOTION MADE, SECONDED AND VOTED to approve the June Treasurer’s Report as read.
IV. Old Business
Laura Flournoy led a discussion concerning the MLS Rules and Regulations changes. She indicated that NAR recommended that Section 18 IDX had to be added to our local MLS Rules and Regulations, along with the other changes the Board had made. There was a MOTION MADE, SECONDED AND VOTED to approve Section 18 IDX of the MLS Rules and Regulations.
George Ann Way led a discussion concerning the online AccomackCounty tax map information and she indicated it was a $25.00 per year fee for this. She suggested that the Board look into offering this as a service to the membership. Jane Bulette will talk to Keith Koerner about this website and to check into adding this as a link to our Navica website.
There was a discussion concerning the MLS Rules and Regulations changes, and the fines. There was a MOTION MADE, SECONDED AND VOTED to retract the amendments that had been adopted by the Board, to refund the fines, and to give ten days notice of the proposed changes at the General Membership Meeting immediately following the Board meeting of June 15, 2006. The Board will take an electronic vote on July 1, 2006, as to the proposed amendments.
V. New Business
Robert North led a discussion as to the Government Affairs Committee request for funds for a lawyer retainer fee. He indicated that AccomackCounty had not done an economic impact study concerning the new zoning proposal.
John Anderson indicated the Board had received a Director Resignation letter from Christine Caton-Murphy. There was unanimous consensus that she should stay on if able to serve in the upcoming meetings.
Wil Lynch led a discussion as to the projected budget and asked the Board to review it. It was moved to review this after the General Membership Meeting immediately following.
Laura Flournoy indicated that the ESAR will have sponsorship for the 2008 G.R.I. classes. She just missed the cutoff date for the 2007 G.R.I. sponsorship.
John Anderson postponed the Board meeting at 10:45 a.m. and will be continued after the General Membership meeting.
John Anderson called the Board meeting back in session at 12:35 p.m.
There was a lengthy discussion as to the $2,000.00 legal fees request from the Governmental Affairs Committee. There was a MOTION MADE, SECONDED AND VOTED that the ESAR pay for two (2) half page ads in the Eastern Shore News of a cost of no more than $1,000.00. It was decided that Robert North, Bill Parr, John Kluis, and Laura Flournoy prepare the ad for the ESAR. There was a MOTION MADE, SECONDED AND VOTED to commit the ESAR to the $2,000.00 legal retainer fee to have a local attorney review the new zoning ordinance for AccomackCounty and for the attorney to write an opinion. Also, ESAR is to make application to the VAR to the issues mobilization fund, for reimbursement of this fee.
There was a discussion concerning the ESAR proposed annual budget. The discussion was tabled until the Accountant, Treasurer, and other members can meet and obtain a better understanding of the budget.
Eugene (Andy) Mason indicated that the ESAR credit card issue had turned into a nightmare and ESAR would resort to a VISA debit card. There was a MOTION MADE, SECONDED AND VOTED to allow Laura Flournoy signature authority on the Shore Bank VISA debit card.
VI. The June 15, 2006 Board meeting was adjourned by President John Anderson at 1:20 p.m.
Respectfully submitted,Christine N. Ross, Secretary June 19, 2006
JULY
EASTERN SHORE ASSOCIATION OF REALTORS
SECRETARY REPORT Monthly Board Meeting
July 13, 2006--11:00 a.m. Eastern Shore of Virginia Chamber of Commerce, Melfa, Virginia
Board Members:
Eugene (Andy) Mason, Wilford Lynch, Christine Ross, Robert North, Jane Bulette, Melody Scalley, Frank Thomas, Christine Caton-Murphy, George Ann Way and Laura Flournoy, AE.
Excused: John Anderson
I. Vice-President Eugene (Andy) Mason called the meeting to order at 11:38 a.m.
II. A copy of the June 15, 2006, Secretary’s report, which was also posted on Navica, was given to each Board member. Christine Ross asked the BOARD to please read over the report, and she then indicated that under III. Of the first sentence, "May" needed to be changed to "June". It was MOVED, SECONDED AND VOTED to approve the minutes with the noted change.
III. Wilford Lynch read the Treasurer’s Report for July and indicated there was a balance of $35,141.52 in the checking account, and a balance of $20,793.39 in the savings account. There was a MOTION MADE, SECONDED AND VOTED to approve the July Treasurer’s Report as read.
John Kluis made an appeal to the Board to separate the Government Affairs Committee into two separate committees, one for NorthamptonCounty and one for AccomackCounty in order to expedite efforts. This request was denied. John Kluis was asked to serve on the Accomack County GAF Committee. He was told to coordinate his efforts with Carol Gubb, Accomack District Chair.
IV. Old Business
There was a discussion concerning the Supra lock boxes a decision was made that Frank Thomas and George Ann Way, would prepare letter/information packets, and a request for feedback from all the brokers belonging to ESAR. It was decided that they would have the feedback in time for the next Board meeting on August 10, 2006 with hope for a first quarter 2007 implementation.
The AE indicated that the ESAR had received funds from the following companies and individuals towards the advertisements published by the ESAR in the recent AccomackCounty down zoning battle. Those companies/individuals were:
Bill Chandler, ColdwellBankerHarbour Realty $500.00
Eugene (Andy) Mason, Mason-Davis Co. $300.00
Ralph Dodd, Ralph Dodd & Associates $50.00
John Kluis, Realtor $50.00
The AE reminded the BOD that at the March 16th BOD meeting Melody Scalley had requested the ESAR apply for an Affordable Housing Study Grant through NAR for NorthamptonCounty. ESAR received notification that NAR was unable to fund the request. NAR had requests for over $125,000 in funding and only $50,000 to disburse nationwide. This funding program will begin again in October and the Association was encourage to apply again. There was a MOTION MADE, SECONDED AND VOTED that Melody Scalley reapply for the Affordable Housing Study Grant for NorthamptonCounty.
The AE indicated that on June 23rd, she had received a call from Tracy Florida, Director of Conference and Professional Development for VAR regarding ESAR’s interest in sponsoring a GRI for 2007. She stated that although we had missed the cutoff, to submit the application for 2007 instead of 2008, and she would be sure it got to the right place. The application was submitted that day for 6 classes in 2007. ESAR could do 6 classes in 2007, and the final 6 in 2008, there will be a minimum number of individuals needed to sign up for the classes.
The next old business brought forth by the AE was with ESAR on such a tight budget she felt that the new member fee should be held through 2006 for re-evaluation. At this time, the new member fee one time joining fees have given the ESAR over $10,000 in revenue. There was a lengthy discussion concerning the new member fee. No further action was taken.
The BOD was asked if ESAR would consider a donation to help build a Habitat house. Total cost of a Habitat house is approximately $60,000.00 they have sponsorship programs also, meaning the association could donate money, supplies or time. There was a MOTION MADE, SECONDED AND VOTED that Melody Scalley become the Chair for a new Habitat for Humanity/Goodwill Committee and prepare a letter for the membership asking for donations of time, money or supplies for Habitat for Humanity.
The AE received from Bill Parr, Government Affairs Committee Chairman the recommendation that the ESAR become visibly involved in the A-NPDC projects Accomack and Northampton Count Board of Supervisors currently have underway. He suggested the ESAR establish ‘standing seats’ on this important local county committee for the Executive Officers. Bill Parr stated that this could be an obligation of holding an officer position and serving on the BOD. The A-NPDC is the bi-county commission that handles economic and housing initiatives. It also manages the Eastern Shore of Virginia Ground Water Committee. Bill Parr said the ESAR needs to show initiative and integrate with the local community on housing and land use issues to establish a political presence and sphere of influence in the community. He also indicated that The Regional Housing Coordinating Committee needs to have another realtor on it (a BOD member) reporting its activities to the ESAR.
Bill Parr asked that the BOD be informed that the E.S. Chamber of Commerce had a very successful Home Expo in March. Many Realtor Companies were present at the Expo; this is an event ESAR should be involved in, or partnership with the Chamber of Commerce in ~ “We are the home experts on the shore”. It was decided that Eugene (Andy) Mason and George Ann Way would obtain information from the E.S. Chamber of Commerce and report on options available to the Association.
Next, the AE indicated that the Board office would be closed Monday, July 17th through Thursday, July 20th the AE Regional Conference starts on Sunday and runs through Wednesday with a travel day of Thursday.
The VAR Political Advocacy Work Group has invited local AE’s and GAD’s to participate in the July 25th meeting in Richmond. This would be an invaluable experience for the ESAR in learning how Government Affairs Committees succeeded in local political arenas. There was a MOTION MADE, SECONDED AND VOTED to approve the request for the AE and a member of the GAF to travel to the meeting on July 25th, and that the ESAR would pay for the gas and toll expenses which should be around $150.00.
The next BOD meeting which was scheduled for August 17th needed to be moved to another day. The AE and Eugene (Andy) Mason would be attending a Leadership Summit in Chicago hosted by NAR. NAR is providing free education and housing for a 2007 Association Leader and the AE. The next BOD meeting was rescheduled to August 10, 2006.
The BOD was informed that a 1031 Tax Deferred Exchange class was approved for Thursday, September 7th in CapeCharles and for Friday, September 8th in the Chincoteague area. There after discussion it was decided to schedule the Chincoteague class at the C.I.CivicCenter. The cost to the ESAR members for this is the standard Association $5.00 fee and it is a 4 hour class qualifying for finance.
The ESAR has been contacted by Marilyn Jennings, author and mini rally leader. She will be in our area in September and is offering to speak to an unlimited number of auditors for a fee of $995.00, plus hotel and meeting room accommodations. She is a leading speaker on the Real Estate Circuit who will provide 3 hours of solid sales education. The cost for Ms. Jennings to speak would be approximately $1,300.00 for the rally and would be covered by 65 agents paying $20 each for the experience. There was a discussion and it was decided that the BOD was not interested at this time.
VI. The July 13, 2006 Board meeting was adjourned by Vice-President Eugene (Andy) Mason at 1:44 p.m.
Respectfully submitted,
Christine N. Ross, Secretary July 20, 2006
AUGUST
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board MeetingAugust 10, 2006
10:00 a.m. Eastern Shore Association of Realtor’s Office
Onancock, Virginia
Board Members:
John Anderson, Eugene (Andy) Mason, Wilford Lynch, Christine Ross, Robert North, Jane Bulette, Melody Scalley, Frank Thomas, Christine Caton-Murphy, George Ann Way and Laura Flournoy, AE.
I. President John Anderson called the meeting to order at 10:04 a.m.
John Anderson led the BOD in a discussion concerning office & yard maintenance of the ESAR office. There were two bids presented for the office cleaning and there was a MOTION MADE, SECONDED AND VOTED to allow Sev Burkhead to clean the ESAR office twice a month for $25.00 per cleaning. John Anderson will get bids from others for the grass cutting and report those bids back to the BOD.
II. The July 13, 2006, Secretary’s report was given to each Board member. Christine Ross asked the BOARD to read the report. There was a MOTION MADE, SECONDED AND VOTED to strike the last paragraph from the July 13, 2006 minutes. The last paragraph will be placed on a new page marked "Executive Attachment A." It was then MOVED, SECONDED AND VOTED to approve the minutes with the noted change.
III. Wilford Lynch read the Treasurer’s Report for August and indicated there was a balance of $38,961.10 in the checking account, and a balance of $20,793.39 in the savings account. There was a MOTION MADE, SECONDED AND VOTED to approve the August Treasurer’s Report as read.
There was a discussion concerning the moving the money in the ESAR savings account into a Wall Street account with Shore Bank. There was a MOTION MADE, SECONDED AND VOTED to approve.
President John Anderson adjourned the regular meeting and the BOD went into Executive Session at 10:20 a.m.
President John Anderson convened the regular meeting at 10:35 a.m.
IV. Old Business
There was a discussion concerning the Supra lock boxes and the number of agents for and against. There was a MOTION MADE, SECONDED, AND VOTED to rescind the vote previously taken by the BOD concerning the Supra lock boxes and table further discussion until the October, 2006, ESAR General Membership meeting. Laura Flournoy and Eugene (Andy) Mason will be talking with a Supra agent in Chicago and will have a representative come to the October General Membership meeting.
Next the BOD went over the MLS Operating Rules and Regulations amendments. A MOTION MADE, SECONDED AND VOTED to approve the MLS amendments as noted.
The AE presented the BOD a copy of the Grant Request she submitted to the Virginia Real Estate Education Foundation. The request for funding totaled $4,350.00.
Melody Scalley reported the Northampton County Housing Initiatives progress. Melody Scalley also reported efforts concerning the Habitat for Humanity committee she was chairing.
The proposed Association Policy & Procedures Manual Discussion was postponed. Eugene (Andy) Mason will come up with three different dates and times to meet concerning the ESAR Policy & Procedure Manual. (This will be done outside of BOD Meetings.)
V. New Business
Laura Flournoy informed the BOD that she had received the proposed Navica MLS renewal contract.
President John Anderson adjourned the regular meeting and the BOD went into Executive Session at 11:25 a.m.
VI. President John Anderson adjourned the Executive Session and the regular meeting at 11:58 a.m.
Respectfully submitted Christine N. Ross, Secretary August 16, 2006
OCTOBER
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting October 5, 2006
10:00 a.m. Eastern Shore Association of Realtor’s Office Onancock, Virginia
Board Members:
Eugene (Andy) Mason, Wilford Lynch, Christine Ross, Robert North, Jane Bulette, Melody Scalley, Frank Thomas, Christine Caton-Murphy, George Ann Way and Laura Flournoy, AE.
Excused: John Anderson
I. Vice-President Eugene (Andy) Mason called the meeting to order at 10:06 a.m.
Laura Flournoy informed the BOD that the General Membership Meeting will be held on October 26, 2006, at 10:30 a.m. at the Trawler Restaurant.
II. A copy of the August 10, 2006, Secretary’s report, which was also posted on Navica, was given to each Board member. Christine Ross asked the BOARD to please read over the report. There was a MOTION MADE, SECONDED AND VOTED to approve the minutes.
III. Wilford Lynch read the Treasurer’s Report for September, but he indicated to the BOD that the accountant had not prepared a profit & loss statement for September. Mr. Lynch indicated there was a balance of $31,823.60 in the checking account, and a balance of $20,793.39 in the savings account. There was a MOTION MADE, SECONDED AND VOTED to approve the September Treasurer’s Report as read.
IV. New Business
There was a discussion concerning the AE 1 year job review, and there was a MOTION MADE, SECONDED AND VOTED to give Laura Flournoy a $2,500.00 year end bonus, and also to raise her salary $5,000.00 more next year. There was also a lengthy discussion concerning confidentiality issues and having the AE and BOD sign confidentiality statements.
Jane Bulette informed the BOD that the MLS Committee met on September 5, 2006, and the MLS Committee has recommended to the BOD the following MLS changes:
1. A new drop down will be created with "Instrument" "Deed" or "Will" as options. A space should be provided beside the drop down for up to 12 numbers. This drop down and space needs to be in red so it is a required field.
2. Delete the instrument field.
3. Delete the Book field.
4. Delete the Page field.
5. Add a Listing/Selling Production number report for Brokers.
6. Remove the VOW option from offices.
7. Add "Town Homes/Condominiums/Apartments" as a section in Residential.
8. In Residential type or style add "Travel Trailer" as an option.
9. "Zip Code" is to become a red field.
10. Take the "Withdraw" options away from agents.
11. Change close out Rental Changes: Monthly Rent Field instead of sold price.
12. Add to rental page "Search by Weekly or Monthly".
13. Disable listings without pictures uploaded within 24 hours of submission. Send notice email to Board Office when a listing is disabled.
There was a lengthy discussion as to all of the above recommendations by the MLS Committee to the BOD. There was a MOTION MADE, SECONDED AND VOTED to approve the MLS recommendations numbers 1-6 above as written. There was a MOTION MADE, SECONDED AND VOTED to approve number 7 with the word "Apartment" deleted. The BOD asked that Jane Bulette take number 8 above back to the MLS Committee for further consideration. There was a MOTION MADE, SECONDED AND VOTED to approve the MLS recommendations numbers 9-13.
Laura Flournoy informed the BOD that the MLS Committee has a new email address of .
Jane Bulette informed the BOD of the MANDATORY NAR Bylaw Changes needed under Article XVIII - Multiple Listing Section 2. Purpose. A Multiple Listing Service is a means by which authorized Participants make blanket unilateral offers of compensation to other Participants (acting as subagents, buyer agents, or in other agency or non-agency capacities defined by law); by which cooperation among participants is enhanced; by which information is accumulated and disseminated to enable authorized Participants to prepare appraisals, analyses and other valuations of real property for bona fide clients and customers; by which Participants engaging in real estate appraisal contribute to common data bases; and is a facility for the orderly correlation and dissemination of listing information so may better serve their clients and the public. Entitlement to compensation is determined by the cooperating broker’s performance as a procuring cause of the sale (or lease). (Amended 11/04) There was a MOTION MADE, SECONDED AND VOTED to approve the change as written above.
Jane Bulette told the BOD that Article XVI - Amendments Section 1. has been sent to Lem Marshall for consideration, the proposed amendment reads:
Article XVI - Amendments
Section 1. These Bylaws may be amended by the majority vote of a quorum of the Members who are qualified to vote, at any meeting at which a quorum is present or this vote may be cast by online voting hosted by an independent third party. Polls will open for minimum of 24 hours and a maximum of 48 hours. The substance of such proposed amendment or amendments, shall be plainly stated in the call for the vote, except that the Board of Directors may, at any regular of special meeting of the Board of Directors at which a quorum is present, approve amendments to the Bylaws which are mandated by NAR policy.
There was a MOTION MADE, SECONDED AND VOTED approving the proposed Article XVI – Amendment Section1 as written above be taken to the General Membership for approval.
The next proposed Bylaw change is to Article X - Dues and Assessments Section 3. Dues Payable. Dues for all Members shall be payable annually in advance of the fifteenth day of June. Dues for new members shall be computed from the first day of the month in which a member is notified of election and shall be prorated for the remainder of the year.
There was a MOTION MADE, SECONDED AND VOTED approving the proposed Article X - Dues and Assessments Section 3. Dues Payable. as written above with the addition of "fiscal" before the last word year be taken to the General Membership for approval.
Laura Flournoy gave the BOD the proposed Anti-Trust Policy for ESAR. There was a MOTION MADE, SECONDED AND VOTED to approve the Anti-Trust Policy with the noted change on the word "with out" to "without."
Laura Flournoy handed out a proposed Harassment Policy for ESAR which she took from NAR’s Article VI, Section 14 Harassment Bylaw. There was a MOTION MADE, SECONDED AND VOTED to approve the Harassment Policy.
Laura Flournoy gave a proposed Broad Cast Email Policy to the BOD and there was a MOTION MADE, SECONDED AND VOTED to approve the Broad Cast Email Policy with the one noted change in the title of "Broad Cast" to "Broadcast".
The Nominating Committee had met and came up with a 2007 Slate of Officers for the ESAR. That slate is:
President–Andy Mason (Mason-Davis)
Vice President–Phyllis Ward (CB Harbour)
Treasurer–Bill Chandler (CB Harbour)
Secretary–Christine Ross (Crockett Realty)
3rd Year Director–George Ann Way (CB Residential)
1st Year Director–Linda Taylor (CB Harbour)
1st Year Director–Terry Paine (Bay Creek Resort Realty)
Remaining Directors for 2007 are:
John Anderson (CB Harbour)
Jane Bulette (Mason-Davis)
Christine C. Murphy (Island Property)
Frank Thomas (CB Residential)
There was a MOTION MADE, SECONDED AND VOTED to approve the 2007 Slate of Officers for the Eastern Shore Association of Realtors.
Melody Scalley informed the BOD on the Housing Opportunity Program Update and she said that Eugene (Andy) Mason was going to sign off on that for a $4,000.00 grant.
Eugene (Andy) Mason informed the BOD that the two nominations for the Election Committee were Bill Parr and Winston Custis. There was a MOTION MADE, SECONDED AND VOTED to approve Bill Parr and Winston Custis to the Election Committee.
The BOD went over the A.E. Job Description and the AE review and the BOD will look into having the AE sign a Confidentiality agreement.
Laura Flournoy gave the BOD a ESAR Education Calendar for 2007 along with the 2007 VAR Calendar.
V. Old Business
Laura Flournoy handed out to the BOD the Navica MLS Host System Agreement for review. It is a 3 year contract with no price changes, the BOD can elect to get out of the contract once signed with a 90 day notice. Navica will do training in January on the new system. There was a MOTION MADE, SECONDED AND VOTED to renew the Navica contract for 3 years.
Laura Flournoy informed the BOD that there were no more keys for the old lockboxes. There was a MOTION MADE, SECONDED AND VOTED to approve the sharing of the lockbox keys among the Realtors. Laura Flournoy was to do a broadcast email to the membership to let them know of this change.
Laura Flournoy handed out the Century lockbox and flyer and did a little demonstration for the BOD. She will email to the BOD the information concerning the Century lockboxes.
Eugene (Andy) Mason and Laura Flournoy went over the General Membership Meeting Agenda and revised it by adding Photo Requirements, MLS Changes Notification, Bylaw Changes, Supra & Century Lockboxes, and the 2007 Slate of Officers.
VI. The October 5, 2006 Board meeting was adjourned by Vice-President Eugene (Andy) Mason at 12:40 p.m.
Respectfully submitted, Christine N. Ross, Secretary October 10, 2006
DECEMBER
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting December 21, 2006
9:15 a.m.Shore Banking Facilities Onley, Virginia
Board Members:
Eugene (Andy) Mason, Phyllis Ward, William Chandler, Christine Ross, George Ann Way, Jane Bulette, Christine Caton-Murphy, Terry Paine, Linda Taylor and Laura Flournoy, AE.
Excused: John Anderson
Visitors: Robert North, 2005 Past President and Gail Phillips, Chief Association Executive, Staff Specialist Hampton Roads Association of Realtors Virginia Beach, VA
I. President Eugene (Andy) Mason called the meeting to order at 9:15 a.m.
II. Secretaries Report was postponed to the January 11, 2007 BOD meeting
III. Treasurer’s Report was postponed to the January 11, 2007 BOD meeting.
President Eugene (Andy) Mason gave the floor to Treasurer William Chandler who stated his intentions to monitor closely the member billing and the account collections of the Association. William Chandler discussed with Board Members the Article X Section 4 Bylaw out lining the process of collecting on past due accounts.
ESAR Bylaws Article X - Dues and Assessments Section 4. Nonpayment of Financial Obligations. If dues, fees, fines, or other assessments including amounts owed to the Association or the Association's Multiple Listing Service are not paid within one (l) month after the due date, the nonpaying Member is subject to suspension at the discretion of the Board of Directors. Two (2) months after the due date, membership of the nonpaying Member may be terminated at the discretion of the Board of Directors. Three (3) months after the due date, membership of the nonpaying Member shall automatically terminate unless within that time the amount due is paid. However, no action shall be taken to suspend or expel a Member for nonpayment of disputed amounts until the accuracy of the amount owed has been confirmed by the Board of Directors. A former Member who has had his membership terminated for nonpayment of dues, fees, fines, or other assessments duly levied in accordance with the provisions of these Bylaws or the provisions of other Rules and Regulations of the Association or any of its services, departments, divisions or subsidiaries may apply for reinstatement in a manner prescribed for new applicants for membership, after making payment in full of all accounts due as of the date of termination.
The Directors agreed Bylaws must be followed closely, and all members should be held accountable. There was some discussion of miscellaneous past due accounts to be followed up on.
Visitor Gail Phillips added to the conversation that Hampton Roads Association requires a letter of good standing for new members who claim to be primary REALTORS ® members in a different association. The Board of Directors discussed this as a reasonable request. They MOVED VOTED and APPROVED an addition to the Eastern Shore Associations Joining Packet: A request for letter(s) of good standing from secondary members.
The second item before the Board was a request from the Government Affairs Committee Chair, Bill Parr to add to the Committee, Dave Griffith and Michael Killabrew in order to mobilize an interest in NorthamptonCounty’s Zoning Ordinance Proposals. Bill Parr also asked that the AE start putting a VAR Issues Mobilization Funding Request together. She needed to research costs in order to request enough money to support an active media campaign, printing costs for zoning ordinances to distribute to association members and concerned citizens and full color poster size maps to put on display in any willing business. Bill Parr also mentioned the need for a legal representation. The Board MOVED, VOTED and APPROVED this request.
The December 21, Board meeting was adjourned by President Eugene (Andy) Mason at 9:45a.m.
Respectfully submitted,
Laura S Flournoy, AE December 29, 2006 | 
