EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting January 11, 2007
3:00 p.m. Eastern Shore Association of Realtor’s Office
Onancock, Virginia
Board Members:
Eugene (Andy) Mason, Phyllis Ward, William (Bill) Chandler, Christine Ross, Jane Bulette, Linda Taylor, Terry Paine, Christine Caton-Murphy, George Ann Way and Laura Flournoy, AE.
I. President Eugene (Andy) Mason called the meeting to order at 3:05 p.m.
II. A copy of the October 5, 2006, Secretary’s report was sent via email to the BOD. There was a MOTION made to amend (Island Properties) on the last page of the minutes to (Island Property). It was MOVED, SECONDED AND VOTED to approve the October 5, 2006, minutes with the noted change. Next the BOD was asked to read through the December 21, 2006, Secretary’s report that had also been sent via email. There was a MOTION made, SECONDED AND VOTED to approve the December 21, 2006, minutes.
III. New Business
Next, Member Guest Natalie Dimattia addressed the BOD concerning the MLS fines levied against Rico Dimattia. Natalie stated that she inputs the data for Rico in the MLS system. There was a discussion concerning the circumstances surrounding the fines, and then a MOTION made, and SECONDED to let the fines stand as levied. There was an AMENDMENT to the MOTION made to decrease the number of fines from five as levied, to just one incident. The AMENDMENT was SECONDED AND VOTED as stated above. It was VOTED to let the fines stand but for only one incident not the five as levied.
Member Guest Schuyler Hurlbut addressed the BOD concerning a MLS fine which was levied against her in August, 2006. After a discussion there was a MOTION made, and SECONDED to let the fines stand as levied. There was an AMENDMENT to the MOTION made to add late fees and interest to the amount of the fine levied. The AMENDMENT was SECONDED AND VOTED as stated above. It was VOTED to let the fine stand and to add the late fee and interest.
Member Guest Andrew Dudda addressed the BOD.
IV. Treasurer’s Report
William (Bill) Chandler led a discussion of the Profit and Loss Statement for January through December, 2006. Mr. Chandler indicated that there is a net income of $15,731.83 shown on the Profit and Loss Statement for 2006, but that amount does not take into account the income taxes that the ESAR will have to pay out which is going to be approximately 21% of the net income or $3,300.00. The final figure may also change a little due to depreciation on the 2006 tax return. There was a MOTION MADE, SECONDED AND VOTED to approve the December Treasurer’s Report as read.
V. New Business
Robert Young, CPA for the ESAR informed the BOD of the status of the ESAR Non Profit application status. He indicated that there was a $750.00 filing fee for the Non Profit application. He also indicated that ESAR would be filing for a 501c6, Business League Non Profit. There was a MOTION made, SECONDED AND VOTED to give Robert Young a check for the $750.00 Non Profit filing fee.
William (Bill) Chandler led the BOD in a discussion concerning the 2007 budget. There was MOTION made, SECONDED AND VOTED to approve the 2007 budget.
George Ann Way made a new agent fee waiver request. There was a discussion then a MOTION was made, SECONDED AND VOTED to not waive the fees.
Next, Eugene (Andy) Mason led the BOD in discussion concerning various BOD documents. The BOD were asked to sign an Anti-Trust Policy form.
There was a lengthy discussion concerning the ESAR Policy Manual. There was a MOTION made to amend Section 4. Paragraph C. to read: "C. Any account in arrears over 30 (thirty) days will be subject to a interest charge - See Appendix 1 - Schedule of Fees and Fines." and to approve the ESAR Policy Manual. The MOTION was MOVED AND VOTED to approve the ESAR Policy Manual with the noted change.
The BOD discussed the Board Staff Commitment, Roles and Responsibilities of the BOD, and the Board Commitment/Code of Conduct documents. There was a MOTION made, SECONDED AND VOTED to approve the above named documents.
Laura Flournoy informed the BOD that she was under the impression the Northampton County Governmental Affairs Committee members had all resigned. There was a MOTION made, SECONDED AND VOTED to educate the members of the NorthamptonCounty on the proposed zoning ordinances. Phyllis Ward led a discussion concerning the proposed NorthamptonCounty zoning ordinances and passed around points of question she wanted the BOD to review. There was a lengthy discussion concerning these issues and a MOTION was made, SECONDED AND VOTED to spend $2,000.00 for advertising. Phyllis Ward’s point of question, to inform the public of the facts concerning the proposed zoning ordinances, would be a good advertisement start. The Government Affairs Committee was asked for either comment or proof of resignation. The BOD stated they would like to have the committee available to give its own reports.
Martha Parks, Chairwoman of the MLS Committee informed the BOD of recommendations and changes concerning the MLS. There was a MOTION made, SECONDED AND VOTED to approve the mandatory changes from the NAR to the MLS Rules and Regulations. Next, there was a discussion concerning the MLS Committee’s proposed Potential Affiliate Member letter (attachment B). There was a MOTION made, SECONDED AND VOTED to approve the MLS Committee’s draft Potential Affiliate Member letter with the following changes: to delete the first sentence in the last bullet and to change "Realtor.org" to "Realtor.com."
VI. AE Report, Laura Flournoy
Laura Flournoy asked the BOD to review the 2007 mandatory NAR bylaw change. There was a MOTION made, SECONDED AND VOTED to approve the 2007 mandatory NAR bylaw.
Next, Laura Flournoy informed the BOD of a request by Shore Bank for the ESAR to provide to it a quarterly MLS report. There was a MOTION made, SECONDED AND VOTED to allow the AE to prepare the quarterly report for Shore Bank with a ten day notice to the AE when they need the information and that the information was provided for their use only.
Laura Flournoy informed the BOD that a request was made for a member/company production count by a Realtor non-member. There was a discussion and Laura Flournoy was asked to inform the Realtor non-member they were welcome to join the ESAR, and that they would be entitled to the information available to all ESAR members upon joining.
Laura Flournoy let the BOD know that ESAR lost the Nature Conservancy, and that she had billed for 290 agents. There was a discussion as to various expenses for the ESAR Policy Manual and as to what the BOD pay for when they go on retreats, education seminars, etc. There was a MOTION made, SECONDED AND VOTED that if a BOD attends an approved meeting that the BOD must pay for their own transportation, meals, and lodging, and that the ESAR will pay for the registration fee for that BOD member and all fees for the AE for such meeting.
Laura Flournoy asked the BOD to review the New Member Application Packets. There was a MOTION made, SECONDED AND VOTED to approve the New Member Application Packets.
VII. Old Business
Eugene (Andy) Mason led the BOD in a discussion on the proposed Supra Lockbox Contract. Mr. Mason asked for local attorneys names to get the attorney to give the ESAR quotes for an initial consultation to review the ESAR documents and give the ESAR legal input. There was a MOTION made, SECONDED AND VOTED to approve the Supra contract pending review by legal counsel.
VIII. Adjournment The January 11, 2007, Board meeting was adjourned by President Eugene (Andy) Mason at 5:25 p.m.
Respectfully submitted, Christine N. Ross, Secretary January 12, 2007
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting February 27, 2007
1:00 p.m. Eastern Shore Association of Realtor’s Office Onancock, Virginia
Board Members:
Eugene (Andy) Mason, Phyllis Ward, William (Bill) Chandler, Christine Ross, Jane Bulette, Terry Paine, Christine Caton-Murphy, George Ann Way and Laura Flournoy, AE.
I. President Eugene (Andy) Mason called the meeting to order at 1:06 p.m.
II. Secretary’s Report
A copy of the January 11, 2007, Secretary’s report, which was also posted on Navica, was given to each BOD. Christine Ross asked the BOARD to please read over the report. There was a MOTION MADE, SECONDED AND VOTED to approve the January 11, 2007 minutes.
III. Treasurer’s Report
William (Bill) Chandler handed out to the BOD a Profit & Loss Statement and a Trial Balance through January 31, 2007. Mr. Chandler indicated that the Profit and Loss Statement was showing a net income of $6,843.78 due to the fact that the MLS dues were now being prorated. Mr. Chandler also indicated that there was a balance of $76,502.06 in the Shore Bank checking account, and a balance of $5,964.21 in the Shore Bank Wall Street savings account. There was a MOTION made, SECONDED AND VOTED to approve the January, 2007 Treasurer’s report.
IV. New Business
Eugene (Andy) Mason led a discussion on the Strategic Plan for the ESAR that the BOD had come up with and passed around the Strategic Plan along with the New Mission Statement for the ESAR. There was a MOTION made, SECONDED AND VOTED to approve the new ESAR Mission Statement. There was a lengthy discussion concerning the goals on the Strategic Plan. There was a MOTION made, SECONDED AND VOTED to form an Affiliate Member workgroup with Meg Adams as the Chairman.
Next, Dianne E. Dawson, M.A. of Dawson Resources, LLC met with the BOD and led a presentation concerning the ESAR Website and she gave the BOD a handout wherein she outlined the ESAR Website Project with Database and Interactive Features. There was a lengthy discussion and there was a MOTION made, SECONDED AND VOTED to form an ESAR Website workgroup to report to the BOD at the next BOD meeting on what the workgroup thinks that the ESAR website needs in regards to a membership services website.
Next, there was a MOTION made, SECONDED AND VOTED to adopt the proposed Strategic Plan for the ESAR. Eugene (Andy) Mason will prepare a paragraph to go along with the newsletter that Laura Flournoy is preparing to email to all ESAR members on March 2, 2007. Laura Flournoy is to send Mr. Mason’s paragraph, the approved Mission Statement of the ESAR, and the Strategic Plan goals to all ESAR members.
Eugene (Andy) Mason informed the BOD that Frank Thomas had resigned as a 2nd Year Director for ESAR. There was a discussion as to possible replacements until the next election. There was a MOTION made, SECONDED AND VOTED to ask Cynthia Corneal to fill Mr. Thomas’s vacancy on the ESAR BOD until the next election.
Martha Parks, Chairwoman for the MLS Committee gave a report to the BOD. She informed the BOD that Lem Marshall has now come up with a legal description for waterfront and waterview listings. She said the Navica rental field issues have been tabled with the MLS Committee until their March meeting. She discussed the overfining complaints the MLS Committee has heard and informed the BOD that the MLS Committee agrees to uphold the fines. The MLS Committee accepted the Co-Exclusive revision submitted by Eugene (Andy) Mason. The MLS Committee voted to combine the MLS dues/user fees with the lockbox fee. The fee for both will be $35.00 instead of the $20.00 for the MLS dues/user fee and $15.00 for the lockbox fee. There was a discussion among the BOD and they asked Mrs. Parks to go back to the MLS Committee to see if the public website (www.usamls.net) can be changed to add a waterfront only search. There was a MOTION made, SECONDED AND VOTED to increase the MLS dues/user fees to $35.00 per month for Realtor members, and that the MLS dues will be billed once every six months and it is non-refundable. Non Realtor members fee will become $115.00 to be billed once every six months, and that fee is non-refundable, and membership will include MLS access and the privilege of a lockbox key. Mr. Chandler informed the BOD of some listing and selling issues with a company from Maryland and the issues were tabled until the next BOD to give time for the MLS Committee to do some investigation into the matter.
Next, Eugene (Andy) Mason led a discussion concerning the Chamber of Commerce Home Show which is being held on March 10 & 11, 2007. He asked for any BOD members who would be interested in being a teacher at the Home Show. The ESAR is going to hold classes only on March 10, 2007. Several BOD members signed up and other names were given to Mr. Mason of those who may be willing to teach at the Home Show.
Finally, Eugene (Andy) Mason informed the BOD that he was accepted into the VARLeadershipAcademy. He said as a requirement of the LeadershipAcademy his class had to prepare an eight to nine minute professional video concerning what the RPAC is. He informed the BOD that the cost of such a video is $20,000-$21,000 and that his class has raised $14,700 so far. There was a MOTION made, SECONDED AND VOTED to approve a $200.00 expenditure for Mr. Mason’s RPAC video.
V. AE Report, Laura Flournoy
Laura Flournoy gave to the BOD a request for new ESAR office chairs for the conference room. The expenditure was tabled until the next BOD meeting.
Next, Laura Flournoy discussed with the BOD the possibility of the ESAR hosting a horse show. There was a MOTION made, SECONDED AND VOTED to allow Laura Flournoy to do the necessary research and come up with dates, times and costs for an ESAR horse show.
Laura Flournoy also gave to the BOD some pamphlet or handouts concerning real estate technology, the Realtor public awareness campaign, and the Quality Services Certification.
VII. Old Business
Eugene (Andy) Mason presented to the BOD two letters from local attorneys, Michael J. Ward and David W. Rowan, P.C., as to their fees to handle ESAR issues. Christine Caton-Murphy informed the BOD that she had not brought the letter from Robert Turner and she would have to bring it to the next BOD meeting. Jane Bulette informed the BOD that Herman Walker declined the offer to make a proposal to handle ESAR issues.
Next, Eugene (Andy) Mason informed the BOD about the Supra $25.00 insurance policy for the new lockbox key. The $25.00 insurance fee allows you one loss of the key per year. If the member decides not to purchase the $25.00 insurance the cost of a new key is $150.00. There was a MOTION made, SECONDED AND VOTED to take the gamble and let those members who want to pay the insurance at the beginning of the year to do so and that ESAR will not insure the keys.
There was a discussion as to possible General Membership meeting dates and it was decided to hold the General Membership meeting on April 12, 2007, at the Shore Bank Facility with the regular BOD meeting to be held on March 22, 2007, at 2:00 p.m.
Next, the BOD discussed Bill Parr’s Governmental Affairs Committee letter and his letter to Congresswoman Thelma Drake.
VIII. Adjournment
The February 27, 2007, Board meeting was adjourned by President Eugene (Andy) Mason at 4:20 p.m.
Respectfully submitted, Christine N. Ross, Secretary March 1, 2007
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting March 22, 2007 11:25 a.m.Shore Financial Services
Onley, Virginia
Board Members:
Eugene (Andy) Mason, Phyllis Ward, Christine Ross, Jane Bulette, George Ann Way, Christine Caton-Murphy, Linda Taylor, Terry Paine, Cynthia Carneal, and Laura Flournoy, AE.
I. President Eugene (Andy) Mason called the meeting to order at 10:55 a.m.
II. Secretary’s Report
A copy of the February 27, 2007, Secretary’s report was given to each BOD. Christine Rossasked the BOARD to please read over the report. There was a MOTION MADE, SECONDED and VOTED to approve the February 27, 2007 minutes.
III. Treasurer’s Report
William (Bill) Chandler was out of town but had available for the BOD the Trial Balance through February 28, 2007, and the Profit & Loss statement for February, 2007. The discussion concerning the February, 2007 Treasurer’s Report was tabled until the next BOD meeting.
IV. New Business
a. Eugene (Andy) Mason led a discussion concerning the MLS rules and regulations changes. There was a lengthy discussion and following the discussion there was a MOTION MADE, SECONDED and VOTED to incorporate the changes to the MLS Rules and Regulations as stated in the two page handout given to each BOD member (see Exhibit A attached). There was discussion that the MLS Rule Changes should have final votes during general membership meetings, so rule changes would be less sporadic for the membership.
Next, Mr. Mason informed the BOD that the IRS was denying the ESAR Non-Profit status due to the amounts collected from the Membership for MLS fees. The BOD was informed at a prior meeting by the ESAR CPA that this may happen and that there would need to be a second corporation under ESAR to house the MLS service. Due to time constraints, there was a MOTION MADE, SECONDED and VOTED to set up a second corporation for MLS fees for IRS profits.
Mr. Mason indicated that there were forty people who attended the Road Show on March 20, 2007, which was more than attended in Virginia Beach. He asked for names of those who attended the Road Show as possible candidates as Chair for the Grievance Committee and for the Professional Standards Committee. Mr. Wilford Lynch was present and accepted the position as Chairman for the Grievance Committee. Mr. Mason will talk with Rena Gates and Diane Bowers to see if they would be willing to serve as Chair for the Professional Standards Committee.
The next BOD meeting will be held April 19, 2007.
V. Adjournment
The March 22, 2007, Board meeting was adjourned by President Eugene (Andy) Mason at 11:25 a.m.
Respectfully submitted, Christine N. Ross, Secretary March 23, 2007
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting April 12, 2007, 20072:00 p.m. Eastern Shore Association of Realtor’s Office Onancock, Virginia
Board Members:
Eugene (Andy) Mason, Phyllis Ward, William (Bill) Chandler, Christine Ross, Jane Bulette, Terry Paine, Cynthia Carneal and Laura Flournoy, AE.
I. President Eugene (Andy) Mason called the meeting to order at 2:03 p.m.
II. Secretary’s Report
A copy of the March 22, 2007, Secretary’s report was sent via email to the BOD. There was a MOTION made to amend the time of adjournment on the last page from 10:25 a.m. to 11:25 a.m. It was MOVED, SECONDED AND VOTED to approve the March 22, 2007, minutes with the noted change.
III. Treasurer’s Report
William (Bill) Chandler handed out to the BOD a Profit & Loss Statement and a Trial Balance through March 31, 2007. Mr. Chandler indicated that there was a balance of $20,636.47 in the Shore Bank checking account, a balance of $5,965.52 in the Shore Bank Wall Street savings account, and there was $45,000.00 in a Shore Bank CD. There was a MOTION made, SECONDED AND VOTED to approve the both the tabled February, 2007, and the March 31, 2007, Treasurer’s report.
IV. New Business
There were two guest speakers, Gerald Allen of NAR Smart Growth, and Martin Johnson of VAR Issues Mobilization, spoke with the BOD about a GAD and also about the various zoning issues concerning Accomack and NorthamptonCounties. They also outlined what both NAR and VAR could do to help ESAR. Bill Parr was also present as Chairman of the ESAR Governmental Affairs Committee. There was a lengthy discussion concerning these issues with questions and answers afterwards.
Jane Bulette gave a MLS Committee report. Terry Paine passed out to the BOD a General Disclosure Addendum REIN uses for the BOD to consider. Eugene (Andy) Mason will take that form to the VAR meeting he will be attending and report back to the BOD at a later date. The BOD discussed the MLS fines issue, and it was decided to have Laura Flournoy put into the ESAR Newsletter the amount of the fines collected and what the MLS fines were being collected for. No names are to be mentioned in the newsletter in regards to the MLS fines.
There was a lengthy discussion about an ESAR Meet the Candidates Event and there was a MOTION MADE, SECONDED AND VOTED to have Bill Parr, Chairman of the Governmental Affairs Committee, draft realtor questions to ask the candidates and then it will go to Committee which will develop a survey to submit to candidates. There was discussion around asking candidates to address Realtors® at the October General Membership Meeting.
Next, William (Bill) Chandler led the BOD in a discussion concerning the June, 2008 dues billing. There was a MOTION MADE that National and/or State dues paid towards the year in advance may be refunded to agents if a written request is made before December 31st of the current year ending. ESAR dues are non-refundable. There was an AMENDMENT to the MOTION made to change the date the written request is to be made from December 31st to December 1st. The AMENDMENT was SECONDED AND VOTED as stated above. It was VOTED to refund National and/or State dues paid towards the year in advance if agents give a written request before December 1 of the current year ending. There was also a MOTION MADE, SECONDED AND VOTED that funds held in advance of the current year should be deposited into a secure account and should not be available before January of the year billed for.
The BOD reviewed the ESAR Insurance Agreement and the ESAR Lost or Stolen Key Affidavit for the Supra key holder. On the ESAR Insurance Agreement form, there was an addition of the word "home" after Key Holder and before address and the addition of "home" after Key Holder and before phone at the bottom where the Key Holder fills in their home address and home phone numbers. There was a MOTION MADE, SECONDED AND VOTED to approve the ESAR Insurance Agreement with the changes noted above.
V. AE Report
Laura Flournoy informed the BOD that there were six (6) new members of ESAR, but ESAR had lost seven (7) members. The AE spoke to the BOD about needing to have help with the MLS. The MLS has lost its professional look again and the AE and MLS Committee believe it is from a lack of consequences for incomplete or in accurate listings. There was a MOTION MADE, SECONDED AND VOTED the AE would pursue someone to work thru certain pay/salary parameters for a trial period of 90 days in the MLS.
The AE asked for final BOD approval of the Eastern Shore Association of Realtors® Horse Show. There was a MOTION MADE, SECONDED AND APPROVED ESAR would go ahead and sponsor the show with the E.S.S.C.H.S.A.
The AE polled the BOD for the particular designation to be offered at the end of the year (2007). There was a MOTION MADE, SECONDED AND VOTED the class would be Certified Residential Specialist (CRS).
The AE addressed last months decision the MLS be separated from the Association in order to pursue the 501 C (3) Exempt Status. Treasurer William Chandler, who was not present at the March Meeting elaborated on important information not considered in the original decision. There was a MOTION MADE, SECONDED AND VOTED to cease and desist with the Not for Profit 501 C (3) and to continue as a for profit company.
VI. Old Business
Andy Mason thanked David Griffith for helping with the E.S.Chamber of Commerce Home Show Classes offered to the public on how to buy or sell your home, and told BOD members that it went very well.
Due to a lack of quorum the Association Attorney Discussion and vote was post phoned to May’s BOD Meeting.
VII. Adjournment
The April 12, 2007, Board meeting was adjourned by President Eugene (Andy) Mason at 4:50 p.m.
Respectfully submitted, Christine N. Ross, Secretary April 17, 2007
Respectfully amended and finished, Laura S Flournoy May 14, 2007
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORTMonthly Board MeetingMay 17, 2007, 3:00 p.m. Eastern Shore Association of Realtor’s OfficeOnancock, Virginia
Board Members:
Phyllis Ward, William (Bill) Chandler, Christine Ross, Jane Bulette, Terry Paine, Linda Taylor, George Ann Way, Christine Caton-Murphy and Laura Flournoy, AE.
I. Vice-President Phyllis Ward called the meeting to order at 3:00 p.m.
II. Secretary’s Report
A copy of the April 12, 2007, Secretary’s report was sent via email to the BOD. There was a MOTION MADE, SECONDED AND VOTED to approve the minutes of the April 12, 2007, BOD meeting.
III. Treasurer’s Report
William (Bill) Chandler handed out to the BOD a Profit & Loss Statement and a Trial Balance through April 30, 2007. Mr. Chandler indicated that there was a balance of $53,120.96 in the Shore Bank checking account, a balance of $6,671.50 in the Shore Bank Wall Street savings account, and there was $45,000.00 in a Shore Bank CD. There was a MOTION made, SECONDED AND VOTED to approve the April 30, 2007, Treasurer’s report.
IV. Old Business
Phyllis Ward recused herself from the Association Attorney discussion as her husband, Michael Ward, was being considered as a candidate for the ESAR Attorney. There was a lengthy discussion and then there was a MOTION MADE, SECONDED AND VOTED to contract with Attorney Michael Ward under the terms of his proposal to ESAR.
There was a discussion concerning the MLS rule change and a MOTION MADE, SECONDED AND VOTED to change the MLS Rules and Regulations Section 9.3 Fines and Sanctions, "Section 9.3A First fine - the AE will notify the office and Agent . . . ." to read "Section 9.3A There will be warning issued and the correction will be made within 3 days. If the correction is not made, the First fine . . . ."
V. New Business
The MLS Committee sent to the Board of Directors the new input forms they had created with Navica for the new Revolution MLS Upgrade we are scheduled for in August. The AE Laura Flournoy asked the board to approve new Limited Service Language to the MLS Rules and Regulations. She explained that she had brought it to the board instead of waiting for the committee to meet, then back to the board in order for it to be presented to the members at the General Meeting in June. The language co-insides with the new state laws for Limited Service Agency that take effect July 1, 2007. The changes were APPROVED to go forward to the membership before the final vote.
Wilford Lynch, Grievance Committee Chair addressed the Board and announced his panel members: Marian Dipboye--Sea Shores Realty, Don Forbes--Mason-Davis, Helen Glenn--Mason-Davis, Mike Killebrew--Blue Heron Realty and Toni Trepanier--Coldwell Banker Harbour Realty. The committee was approved by the board.
Jane Bulette read to the board a letter from Professional Standards Chair Rena Gates along with her selected committee members: Barbara Bowden--Coastal Realty, Laura Crockett--Crockett Realty, James Formyduval—Coldwell Banker Harbour Realty, Anita Merritt—Coldwell Banker Harbour Realty, Andrea Zember—Coldwell banker Harbour Realty, Cynthia Nicolls—Mason-Davis, Dianne Bowers—Mason-Davis, Lori Mason—Mason-Davis, Teri Rose—Grand Bay Properties. The committee was approved by the board.
Member Melody Scalley addressed the board regarding the state of governmental affairs in NorthamptonCounty. Melody Scalley is a member of the Northampton County Planning Commission and said they are meeting weekly to read each letter addressed to the County from land owners. Melody mentioned the status of current rights for property owners starting from scratch would be over a year to review and that the earliest she anticipated being out of committee was early July. Melody agreed she would keep the board up to date on happening in NorthamptonCounty. Once the ordinances are out of committee and in the public REALTOR® members will be called on for a presence in protecting property rights.
Jane Bulette reported to the board she was in the process of speaking to the tax assessors regarding the possibility of making tax records available to ESAR members thru the MLS.
VI. AE Report
Laura Flournoy reported to the board of directors that we currently have 200 Supra keys on lease to association members and 888 boxes in the field. We have an inventory of 155 boxes.
Laura Flournoy reported that the association welcomed 4 new companies: Grand Bay Properties, New ChurchVA., ERA Martin, SalisburyMD.,
William E. Wood had a new office in Va.Beach join the MLS, and Hileman Realty form Ocean City MD.
Laura Flournoy reported 8 new agents from the following firms: Long and Foster, Coldwell Banker Harbour Realty, Ocean East, Mason-Davis, Chincoteague Resort Realty, Easte Shore Realty, Lewis Realty and Parr Properties.
Laura Flournoy brought to the board a proposal for upgrading the office computer. The current Dell has a remaining lease cost of $998.89 and will be almost 4 years old at the finish of the lease. The AE requested that she be permitted to expend funds on purchasing a new computer and return the Dell. There was a MOTION MADE, SECONDED AND APPROVED that the association would purchase a new 2007 model computer and return the 2005 Dell to the manufacturer.
Laura Flournoy presented the General Membership meeting agenda and asked for board input. After discussion the topic of the meeting was settled on: Trends in Real Estate.
Laura Flournoy told the board she had made commitments to go thru with the association fund raiser horse show now scheduled for July 28th and being held at Joann Molera’s in Franktown. She stated she would be sending sponsor ship requests in the mail to principal brokers at the same time the billing would be posted.
Respectfully submitted Christine N. Ross, Secretary May 31, 2007
Laura Flournoy, Association Executive Officer June 12, 2007
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting August 23, 2007
3:00 p.m. Eastern Shore Association of Realtor’s Office Onancock, Virginia
Board Members:
Eugene (Andy) Mason, Phyllis Ward, William (Bill) Chandler, Christine Ross, Jane Bulette, Terry Paine, Linda Taylor, George Ann Way, Christine Caton-Murphy and Laura Flournoy, AE.
I. President Eugene (Andy) Mason called the meeting to order at 3:00 p.m.
Danny Vestal, YMCA Community Involvement gave a presentation and the BOD watched a 5 minute DVD on the YMCA Financial Assistance Program. The BOD asked Laura Flournoy to include this information in the Newsletter and provide a link to Mr. Vestal’s website.
II. Secretary’s Report
A copy of the May 17, 2007, Secretary’s report was sent via email to the BOD. There was a MOTION MADE, SECONDED AND VOTED to approve the minutes of the
May 17, 2007, BOD meeting.
III. Treasurer’s Report
William (Bill) Chandler handed out to the BOD a Profit & Loss Statements and Trial Balances for the months of May, June & July, 2007. Mr. Chandler indicated that as of June 30, 2007, there was a balance of $101,105.48 in the Shore Bank checking account, a balance of $6,672.87 in the Shore Bank Wall Street savings account, and there was $45,000.00 in a Shore Bank CD. There was a MOTION made, SECONDED AND VOTED to approve the May, June & July, 2007, Treasurer’s reports.
IV. Old Business
Laura Flournoy gave to the BOD the MLS Committee’s report. There was a MOTION MADE, SECONDED and APPROVED that when a listing had both the "Vacant" and the "Show Anytime" boxes marked under showing instructions, that it would mean "Do Not Call Before Showing." There was also a MOTION MADE, SECONDED AND APPROVED that under the MLS Rules for Co-Exclusives that more than one change in a thirty (30) day period could be charged a fee of Ten Dollars ($10.00) per listing company, as per Section 19 of the MLS Rules and Regulations EXCLUDING price changes, status changes or contract/expiration changes. Finally, there was a MOTION MADE, SECONDED AND VOTED to take to the General Membership in October the Appraiser key discussion and then the BOD would vote in November.
V. New Business
There was a discussion concerning the proposed Professional Standards, Arbitration, Mediation and Grievance Policies Manual as prepared by Laura Flournoy. There was a MOTION MADE, SECONDED AND APPROVED to accept the proposed Professional Standards, Arbitration, Mediation and Grievance Policies Manual as written.
Eugene (Andy) Mason asked William (Bill) Chandler to head up the Budget Committee and select the members of the Budget Committee. Mr. Chandler will have a proposed budget to the BOD by the September BOD meeting.
Eugene (Andy) Mason indicated that John Morgan was willing to chair the Nominating Committee and that he would get together a couple of names for committee members and that the BOD would vote online at a later date.
Christine Caton-Murphy led a discussion concerning Laura Flournoy’s job description and duties and Laura Flournoy was asked to add to one of her Newsletters the report card for ESAR and information concerning the strategic plan.
Phyllis Ward was appointed to chair a new work group in charge of gathering up all the covenants and restrictions for all the subdivisions in Accomack and NorthamptonCounties for input into the MLS website.
There was a discussion concerning the future ESAR goals. There was a MOTION MADE, SECONDED AND VOTED to give to the YMCA a $1,200.00 donation for the YMCA Community Involvement program. The donation will get the ESAR name, logo and phone number on a 3' x 8' sign to be displayed for one full year on the fence in front of the YMCA.
VI. AE Report
Laura Flournoy informed the BOD concerning the MLS Assistant and the fines collected and those waived. She will put in the Newsletter a link to the AlphaCollege and the NAR bookstore. ESAR will receive non-dues revenue for those who purchase anything online from either of those two places. She said the education for 2008 has been approved by the State. December 13, 2007 is the General Membership meeting, installation, and Christmas party. Laura Flournoy gave the BOD a handout concerning the Board Seat Value/Leadership Program concepts and a discussion followed.
VII. Adjournment
The August 23, 2007, Board meeting was adjourned by President Eugene (Andy) Mason at 4:41 p.m.
Respectfully submitted, Christine N. Ross, Secretary August 30, 2007
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting September 20, 2007 2:00 p.m. Eastern Shore Association of Realtor’s Office Onancock, Virginia
Board Members:
Eugene (Andy) Mason, Phyllis Ward, William (Bill) Chandler, Christine Ross, Jane Bulette, Terry Paine, George Ann Way and Laura Flournoy, AE.
I. President Eugene (Andy) Mason called the meeting to order at 2:58 p.m.
II. Secretary’s Report
A copy of the August 23, 2007, Secretary’s report was sent via email to the BOD. There was a MOTION MADE, SECONDED AND VOTED to approve the August 23, 2007, minutes as written.
III. Treasurer’s Report
William (Bill) Chandler handed out to the BOD a Profit & Loss Statement and a Trial Balance through August 31, 2007. Mr. Chandler indicated that there was a balance of $33,200.96 in the Shore Bank checking account, a balance of $6,677.08 in the Shore Bank Wall Street savings account, and there was $45,000.00 in one Shore Bank CD, $22,627.50 in a second Shore Bank CD, $25,960.00 in a third Shore Bank CD, and $23,600.00 in a fourth Shore Bank CD. There was a MOTION made, SECONDED AND VOTED to approve the August 31, 2007, Treasurer’s report.
IV. Old Business
There was a discussion concerning the shared GAD and if there was funding for such. Laura Flournoy said that was not a budgeted expenditure and would be around $17,000.00. There was questions regarding grants and programs through VAR & NAR. Eugene (Andy) Mason is going to a convention and will report back to the BOD about anything he finds out concerning a shared GAD.
There was a discussion concerning affiliate members of ESAR. The BOD decided to put out in the Newsletter a question as follows:
Should the Eastern Shore Association of Realtors (ESAR) members allow the appraisers who are affiliate members of ESAR to subscribe to the Supra key?
____Yes ___No
Laura Flournoy led the BOD in a discussion concerning the Leadership Program. The discussion was tabled for further development until 2008.
V. New Business
There was a guest speaker, Linda Buskey, who led the BOD in a discussion concerning a "Now is the Time to Buy Campaign." There was a flyer handout to the BOD and she asked that if the program was funded that the Realtors hold open houses on the weekend of November 3 & 10, 2007. She would also like there to be open houses in the spring of 2008 too. There are going to be newspaper and radio ads concerning education seminars, mortgage information, insurance, attorneys and builders information for home buyers. There was a MOTION MADE that ESAR give $2,000.00 towards the "Now is the Time to Buy Campaign." There was an AMENDMENT to the MOTION made that the $2,000.00 donation to Linda Buskey for the "Now is the Time to Buy Campaign" be subject to her preparing a written proposal with advertising information for the BOD to see change before the disbursement is made. The AMENDMENT was SECONDED AND VOTED as stated above.
Next, Attorney Michael Ward addressed the BOD concerning the Candidate Questionnaire for the Board of Supervisors candidates that may attend the October General Membership Meeting. There was a lengthy discussion and some changes made to the questionnaire. The candidates will be allowed to speak 2-3 minutes, but may be able to speak up to 5 minutes. The BOD was asked to review the questionnaire and email any changes needed before the October 25, 2007, General Membership meeting which is being held at 9:30 a.m. at the ShoreFinancialBuilding.
William (Bill) Chandler led the BOD in a Budget Committee report. He indicated that there was about $14,000.00 of understated income and there was a discussion as how the BOD wanted to earmark that additional money. Laura Flournoy was asked to leave the room and there was a lengthy discussion concerning her salary. There was a MOTION MADE, SECONDED AND VOTED to raise Laura Flournoy’s salary, with a bonus to be paid before December 31, 2007. The BOD added $3,000.00 to Conferences, for Laura Flournoy to attend both NAR 2008 events. There was also a MOTION MADE, SECONDED AND VOTED to allocate the $14,000.00 as follows: $5,000.00 towards an ESAR building fund, $3,000.00 towards bonuses, $3,000.00 towards education, and the rest into the ESAR Miscellaneous fund.
Laura Flournoy led the BOD in a discussion concerning the Nominating Committee Report.
Proposed 2008 BOD Candidates
President: Eugene (Andy) Mason
Vice-President: Martha Parks or Christine Ross
Treasurer: William (Bill) Chandler
Secretary: Jane Bulette
3rd Year Director: Ralph Dodd
1st Year Director: Wanda Doughty
1st Year Director: Shawn Jennings
First Alternate: Ann Marie Ryan
Other Alternates: Anita Merritt, Paulette MacPartland and Bill Parr
The BOD approved a 2008 ESAR Horse Show.
The September 20, 2007, Board meeting was adjourned by President Eugene (Andy) Mason at 5:05 p.m.
Respectfully submitted, Christine N. Ross, Secretary September 25, 2007
EASTERN SHORE ASSOCIATION OF REALTORS SECRETARY REPORT
Monthly Board Meeting October 25, 2007 11:15 am @ Shore Bank, Onley, Virginia
Board Members Present:
Eugene (Andy) Mason, Phyllis Ward, William (Bill) Chandler, Jane Bulette, Christine Canton Murphy, Terry Paine, George Ann Way and Laura Flournoy, AE
Board Member Excused:
Christine Ross
President Eugene (Andy) Mason called the meeting to order at 11:15am.
Secretary’ Report:
A copy of the September 20, 2007, Secretary’s report was sent via email to the BOD. There was a correction, Linda Buskey, is not a staff member of NAR. There was a MOTION MADE, SECONDED AND VOTED, with this one correction, to approve the September 20, 2007 minutes as written.
Treasurer’s Report:
William (Bill) Chandler had explained the financial state of the Association in the General Membership Meeting held, just prior to this meeting. There was a MOTION MADE, SECONDED AND VOTED to approve the financial statement as emailed to the BOD.
Old Business:
NOW IS THE TIME TO BUY was updated by Linda Buskey. George Anne Way has consented to co-chair this committee for AccomackCounty. The proposal is to ask each company for $2000/office to fund this project. William (Bill) Chandler suggested that each company who chooses to participate must have their money to the Association 30 days prior to the outset. The dates are to be 03/14/2007 and 03/24/2007. The committee has $2000.00 to begin their preliminary work.
New Business:
Laura Flournoy discussed additional Capital Expenditures for renovation of the ESAR office. This would include demolition and repair of drywall, ceiling tiles and painting, furniture, and carpeting for the large room and hallway. A MOTION WAS MADE, SECONDED AND VOTED to approve the expenditure of up to $4500.00 for this project.
A task force was formed to review the issue of personal assistants. This task force is comprised of Eugene(Andy) Mason, Anne Kyle Bundick and Shawn Jennings. This task force will report at the next BOD meeting.
Eugene (Andy) Mason asked that the MLS committee review the rules and regulations for the appraisers’’ keys.
The Instillation of Officers and Christmas party for the Association will be held at Eastern Shore Yacht and Country Club on Thursday, December 13, 2007, beginning at 6:00 pm.
The 2008 Board of Directors will be attending the VAR Leadership Conference in Charlottesville on Monday, December 3, 2007. The Board will meet for dinner on Sunday evening to update the comprehensive plan and to formulate goals and objectives for the coming year.
Eugene (Andy) Mason, William (Bill) Chandler and Jane Bulette were appointed as 2008 delegates to the VAR conference. These delegates will remain in Charlottesville for delegate training on Tuesday, December 4, 2007.
Respectfully submitted, Jane K. Bulette October 26, 2007 | 
